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  By Laws
All India Granites & Stone Association Revised - Approved & Confirmed by the SGM held on 18-12-2004 and 12-02-2005
Approved and Registered by the Registrar of Societies, Govt. of Karnataka, Bangalore

MEMORANDUM OF ASSOCIATION

  1. The Name of the Association is All India Granites & Stone Association hereinafter called the Association.

  2. The Registered Office of the Association shall be at No.429/7, 12th Cross, Sadashivanagar, Bangalore - 560 080 generally or at any place in India, if
    necessary, and its operation shall apply to the whole of India.

  3. The objects of the Association shall be all or any combination of the following:
      1. To Promote Granite and other Natural Stones and Allied Industries.
      2. To promote auxiliary industries for Natural Stones i.e., Mining, Quarrying, Processing, Machineries, Tools, Equipment, Consumables etc.
      3. To promote and exchange technological developments in the field of Natural Stone Industries of India, i.e. technological upgradation.
      4. To promote dynamic healthy and co-operative approach to Natural Stone Industry/Trade in India and abroad.
      5. To promote and maintain good relationship with the Natural Stones Industries and Trade in India and overseas.
      6. To help maintaining standards in quality and recommend prices for various types and qualities of Granite, Natural Stones and finished products.
      7. To represent to Central, State, Local Governments, Corporations and other bodies, the problems encountered by Natural Stone Industry/Trade to seek proper remedies and to extend help for suitable enactment of rules in the interest of stone industries.
      8. To publish literature, House Journal & News Letters concerning the Technology, Commerce, news and updates, related to industry.­
      9. To enlighten Members with the market situations, various opportunities and avenues in different countries for Indian Natural Stones. Conduct Market Surveys, Workshops, send Trade Delegations, Exchange Informations, Statistics, Technical Developments for Mutual Benefit between India and other countries with a view to promote Indian Natural Stone Industry.
      10. To hold National & International Exhibitions, Fairs, Buyer-Seller Meets, Dealers Bourses, Seminars, Conferences, Workshops, Market Surveys, Promotional Campaigns for development of India's Natural Stone Industries as a whole, on each and every aspects and facets and open representative offices for smooth working in this respect.
      11. To maintain a Library with important books, publications, International and National Magazines, Gazettes, Official Notifications etc., on Natural Stones and Allied industries.
      12. To create a first class Research Laboratory and Development Wing equipped with all necessary equipment, machinery, tools and related items to provide service on Technology, Commerce and Industrial requirements for development and advancement of Natural Stone Industries, with the assistance from Central Govt. & State Govt. Agencies and National and International Agencies wherever possible and necessary.
      13. To promote & Organise Training of Workmen/ Supervisors/ Executives/ Entrepreneurs of Natural Stone Industries.
      14. To formulate various sub-committees to deal with the different disciplines concerned with Natural Stone Industry, Commerce, Technology and Industries.
      15. To arbitrate and settle disputes between the Members and foreign Buyers/Sellers when referred to by both the Parties. To advise on the laws prevailing in the foreign country if possible and remedies available and cost of litigation. To liaise with various Chambers of Commerce, Embassies, Consulates, ECGC etc. for speedy redressal. If proved of a fraudulent act, the names of the Members/Foreign Company to be published in the house Journal for abundant caution in future dealings.
      16. To help maintain a co-operative, broad minded good spirit of business relationships among the members.
      17. To receive donations, loans, grants or other monetary and non-monetary aid from any Organisations, Associations, Chambers, Institutions, State & Central Governments, Individuals, Banks etc., to project and promote Association goals.
      18. To co-ordinate with other Stone organisations in India and abroad and work in harmony for growth of the stone industry.
      19. To depute Members / delegates to National and International Fairs / Conferences / Seminars / Workshops etc.
RULES & REGULATIONS

  1. NAME: The name of the Association is "ALL INDIA GRANITES & STONE ASSOCIATION".
  2. REGISTERED OFFICE: The Registered Office of the Association shall be at any place in India. The present office is at No. 429/7 12th Cross, Sadashivanagar, Bangalore - 560 080
  3. JURISDICTION: Jurisdiction of the Association shall extend over all the States and the Union Territories of the Republic of India. For any or all Legal Matters, Litigations, Disputes regarding the Association, jurisdiction will remain Bangalore only.
  4. YEAR: The Official year shall be from 1st April to 31st March.
  5. DEFINITIONS: In these rules unless there be anything in the subject or content, inconsistent therewith; following definitions shall apply:
      1. "The Association" means All India Granites & Stone Association.
      2. "The Presents" means the Memorandum and/or the Rules and regulations of the Association.
      3. "Office" means the Registered Office, of the Association.
      4. "Secretariat" means Association Head Office, headed by the Chief Administrative Executive and staff members.
      5. "Official Year" means 1st April to 31st March of every year.
      6. "Member" means a member of the Association, either an Ordinary Member paying yearly subscription, a Life Member paying a lumpsum amount, a Honorary Member or a Patron.
      7. "General Meeting" means the General Body Meeting of the Association.
      8. "The President" means the President of the Association.
      9. "The Founder President" means the First elected President of the Association.
      10. "The Vice-President" means any Vice President of the Association.
      11. 'The Secretaries' means General and Joint Secretaries of the Association elected from Executive Committee members.
      12. "Committee" means the Executive Committee of the Association for managing the affairs of the Association.
      13. "Register" means the Register of the Association containing records of all its members of various categories.
      14. "Chief Administrative Executive" Means a paid Professional employed by the Executive Committee designated to discharge all duties entrusted by the Committee.
      15. Natural Stone Industry means, Stone Industry of India, concerning with Granite, Marble, Slate, Sandstone, Quartzite and other stones used in Buildings, Monuments, Pavements, Furniture, Decorative and other items, its Mining, Quarrying, Processing, Trading, Exporting, Importing, Selling etc., including its auxiliaries.
    6. AIMS AND OBJECTIVES:
      1. To promote Natural Stone Industry in it's various aspects in the country and abroad.
      2. To promote and exchange the Technological developments in the field of Natural Stone Industry.
      3. To Promote healthy and .co-operative approach to the Natural Stone Industry/trade in India and Abroad.
      4. To promote and maintain good relationship with Overseas Stone Industry & Trade to exchange know-how, technological developments and other informations with other institutions to help our countries Natural Stone Industry.
      5. To help maintaining standards in quality and recommend prices for various types and qualities of Natural Stones and finished products.
      6. To represent to Central, State, Local Governments, Corporations and other bodies, the problems encountered by Natural Stone Industry/Trade to seek proper remedies.
      7. To Publish Literature, House Journal and News Letters for the development of knowledge and keeping the industry updated on latest happenings, news and events connected with Natural Stone & Auxiliary industries.
      8. To enlighten Members with market situations, various opportunities and avenues, in various countries for Indian Natural Stones.
      9. To create a permanent Research and Development wing to conduct Exhibitions, Seminars and Conferences in connection with Quarrying, Processing, Marketing, Trading, Shipping and on all matters related to Natural Stone Industries and to conduct testing of stone.
      10. To maintain a Library of important books, noted journals, magazines, Govt. Publications, Gazette Notifications etc.
      11. To formulate various sub-committees to deal with the different disciplines concerned with Natural Stone Industry and trade.
      12. To arbitrate and settle disputes between the members and foreign buyers when referred to, by both sides.
      13. To help to maintain a good spirit of business relationship among the members.
      14. To receive donations, loans, grants or other monetary and non-monetary aid from any Organisations, Associations, Chambers, Institutions, State & Central Governments, Individuals, Banks etc., to project and promote Association goals.
      15. To promote collective decision making in the Association.
      16. To create Research, Development & Training Trust for all surplus funds so reserved for R&D activities, and to take up projects and carry out the required plans to achieve the objectives.
      17. To maintain a Corpus fund of all Life Membership fees.

    1. MEMBERSHIP:

        1. Eligibility: Any person / firm / company / institution / association / other bodies registered or unregistered, in India or abroad, engaged or involved in Natural Stone quarrying / fabricating / processing / buying / selling / dealing / exporting / importing or professionals directly or indirectly connected with natural stone industry and in manufacture of stone machinery, tools, consumables, diamond and other abrasives or engaged in transporting/ shipping shall be eligible to become a member of this Association.

        2. Grant of Membership: All applications for membership duly completed in all respects received with the admission fee shall be considered by the Executive Committee, at its meeting and on the approval of membership by the executive committee or otherwise, the Association shall inform the applicants accordingly. The membership shall commence from the date of approval of membership by the committee. Executive Committees decision on the application for admission is final.

        3. Privileges of Members: Every member of the Association shall be entitled to the following privileges subject to the payment of relevant membership fee in time.

    1. To receive gratis all the publications of the Association.
    2. To use the library facilities.
    3. To attend, speak and vote at any general meeting of the Association.
    4. To propose or second or vote at any election held by the Association. (Honorary Members do not have these privileges).
    5. To stand for the election as a member of the Executive Committee provided that the member seeking the E.C. Membership through election has completed minimum of Two Years of uninterrupted membership. (Honorary Members do not have these privileges)
    6. To benefit by various concessions offered by the Association on specific projects, events, advertisements etc.

        d.  Withdrawal of Privileges: Every members shall be liable to have all or any of the rights and privileges allowed by the Association withdrawn from him for any of the following reasons by a resolution of the Executive Committee passed at a meeting where the subject is specifically listed in Agenda for consideration, provided always that in the case of withdrawal of any or all the rights be given effect with 3/4 of the members present, who shall not be less than half of the total strength of the Executive Committee. The member affected to be informed by the General Secretary and the member affected shall have the right to appeal to the General Body within 30 days and General Body's decision will be final.
  1. Neglecting or refusing to abide by or carryout any order of the Executive Committee made in conformity with the Bye-laws of the Association.
  2. Any misconduct in his dealings with or relation to the Association or any Committee thereof or any member. Members thereof, of which complaint is made to the Executive Committee by one or more members of the Association and the Executive Committee considers it to be good or sufficient reason for the purpose.
  3. Knowingly violating or disregarding any of the Bye-laws of the Association.
  4. Failure to pay any difference or Arbitration or appeal fee when due or any non-payment of any penalty imposed on him pursuant to the Bye­laws or failure to pay subscription or any other amount due by him under the Bye-laws.
          8. MEMBERSHIP FEES:
  1. Admission fee: Anybody desiring to become a member shall pay an admission fee of Rs.2500/- at the time of submitting his application for admission. The admission fee for overseas parties shall be U.S. $ 200. The admission fee shall not be returned under any circumstances.
  2. Ordinary Member: Any body qualified to be a member shall pay a sum of Rs.3,000/- per annum. Overseas parties shall pay U.S. $ 200/- per annum. In case of fluctuation in exchange rates, the amount payable in U.S. $ should not be less than Rs.8,500/- per annum.
  3. Life Member: Anybody qualified to be a member upon paying a sum of Rs.30,000/- shall be eligible to be a life member of the Association without further payment of annual membership fee. Overseas parties shall pay U.S. $ 2,500/-. In case of fluctuation in exchange rates, the amount payable in U. S. $ should not be less than Rs.1,20,000/-.
  4. Honorary Member: The Executive Committee may confer Honorary Membership of the Association to distinguished / eminent personalities from India or Abroad who have contributed to the growth and development of Granite & Stone Industry. Such members shall be invited to all important functions of the Association and shall be accorded necessary courtsies due to them. The total number of Honorary members shall not exceed 2% of the total membership of the Association at the commencement of the year.
  5. Patron: The Executive Committee may nominate the Associations, Govt. Corporations, Trade Promotion Councils, Trade Development Bodies or any highly respected individuals as patron on payment of Rs.10.00 lakhs. The Patron will be a Member of the Executive Committee. Patron Members should not exceed 2% of the total membership for the present. The percentage will be altered with the decision of the Executive Committee.
  6. Enhancement of Membership fees for Ordinary and Life Membership and the payment to be made to become a Patron can be done any time by the Executive Committee after the approval of the General Body.
  7. A Member can hold membership only under one Category of Membership.

  1. BANK ACCOUNT
    1. Bank accounts shall be maintained in a Nationalised Bank/Banks as may be agreed upon by the Executive Committee and shall be operated by such persons authorised by the Committee.

    ACCOUNTS & AUDIT
    1. The Association shall keep proper books of accounts to which all receipts, expenditure relating to the Association shall be entered and such books of accounts shall be kept at office of the Association. The Association shall at the end of each year i.e. on 31st of March prepare all proper accounts of receipts and expenditure in connection with the management of the Association for the preceding year, showing separately several heads of Receipts and Expenditure and such accounts shall be audited by Chartered Accountant appointed from time to time by the Association. If Executive Committee so desires, Internal audit at reasonable intervals may be arranged for.
    2. All moneys / amounts coming to the Association is to be received by the Chief Administrative Executive/Treasurer and proper receipt has to be issued immediately. This amount is to be deposited in the account of the Association within next working day.
    3. Imprest Account: Chief Administrative Executive can keep an amount of Rs. 10,000/- and Treasurer can keep an amount of Rs. 3,000/ - as imprest amount to cater for the small and emergent expenses.
      1. FINANCE MANAGEMENT:
    Matters of Income and Expenditures, Mobilising resources, Management of Association funds and Bank Accounts will be controlled by the President, Treasurer and General Secretary. In all these matters, the norms specified by the Executive Committee will be followed.

    1. GENERAL BODY:
        1. All persons who are members as on date shall be eligible to attend the Annual, Special & Extraordinary General Body meetings of the Association provided they are not in arrears in payment of membership subscription to the Association.
        2. Annual General Meeting shall be held once in a year to consider the following:
    1. To receive & adopt the Annual Report of the Association.
    2. To receive and adopt the audited statement of accounts.
    3. To appoint auditors & fix their to remuneration.
    4. To approve budget estimate for ensuring year.

      c.  Alteration of Memorandum of Associations.
    1. Whenever it shall appear to the E.C. that it is advisable to alter, extend or abridge such purpose or for other purposes specified, the E.C. may submit the proposition to the Members of the Society in a written or printed report and may convene a Special General Meeting for the consideration thereof according to the rules and regulations of the Association. But no such proposition shall be deemed to have been approved unless such report has been delivered or sent by post to every member of the Association twenty one days previous to the date of the special general meeting convened by the E.C. for the consideration thereof, and unless such proposition shall have been agreed to by the votes cast in favour of the proposition by members who being entitled so to do, and such votes are not less than three times the number of votes, if any, cast against the resolution by members so entitled and voting and confirmed by a similar majority of votes of a second, special general meeting convened by the E.C. after an interval of thirty days after the former meeting.
    2. Every change in the Memorandum of Association approved under sub-section (i) shall be filed with the Registrar within thirty days from the date of making thereof and the Registrar may if he is satisfied that the change is in accordance with the provisions of the Act and the rules made there under register such change. Such change shall not have effect until it has been so registered.
    3. Change of Name, Rules and Regulations: The Name and the rules and regulations may be amended by a resolutions passed at a special general meeting convened for the purpose of which written or printed notice shall have been delivered or sent by post to every member of the Association twenty-one days previous to the date of the special general meeting and the resolution proposing the amendment is passed by the votes cast in favour of the resolution by members who being entitled to do so, and such votes, are not less than three times the number of the votes, if any, cast against the resolution by members so entitled.
    4. Every amendment made under sub-section (iii) shall, within thirty days from the making thereof be filed with the Registrar and if the Registrar is satisfied that the amendment is in accordance with the provisions of the Act and the rules made there under, shall register it. Such amendment shall have effect only after it is so registered.
      1. No amendments to the Memorandum of Association & Rules & Regulations shall be made which may prove to be repugnant to the provisions of Sec. 2 (15), 11, 12, 13 & 80G of the Income-tax Act 1961. Further no amendment shall be carried out without the prior approval of the Commissioner of Income-tax.
      2. The Annual, Special & Extraordinary General meetings shall be presided by the President or any one of the Vice-Presidents in the absence of the President. In absence of the President and Vice Presidents of the Association, any of the members elected shall preside over the meeting.
      3. 21 days clear notice shall be given to all members to convene the Annual and Special General Body meeting clearly stating the date, place & the time of the meeting.
      4. A special general meeting may be convened at any time on the requisition of the President, of the E.C., or on the requisition of not less than one third of the total number of members of the governing body, or one tenth of the total number of members of the Association, entitled to vote who shall state in writing the business for which they wish the meeting to be convened and the E.C. shall, within ten days from the date of the receipt of the requisition, proceed duly to call a meeting for the consideration of the business stated on a day not later than forty days from the date of the receipt of the requisition.

    1. EXECUTIVE COMMITTEE
    1. The Executive Committee shall consist of the following office bearers and members elected by the General Body and shall elect the following Office Bearers:

      2. President 1
      Vice Presidents 5
      General Secretary 1
      Joint Secretaries 4
      Treasurer 1
      Jt. Treasurer
      1 Members 32

    2. Co-opted Members: The Executive Committee can co-opt additional members from the Natural Stone Industries of India to give proper representations to every facet of the industry upto a maximum of 2% of total membership. Co-opted members will have equal status and importance as that of elected Executive Committee Members but will not have any voting rights and cannot be a candidate for the post of any officer Bearer nor can they propose or second anybody.
    3. Executive Committee Meeting Attendance: It is expected that all the Executive Committee Members attend the E.C. meetings regularly.
    4. If a member is unable to attend the meeting, he / she must convey the same to the Secretariat for leave of absence.
    5. Any Executive Committee Member absenting for 4 consecutive meetings without giving the intimation of leave of absence or exemption, his / her seat in Executive Committee shall there upon fall vacant except when the member has forwarded the suggestions for the consideration of ECM or in the case in which previous intimation of unavoidable situation has been received by the Executive Committee and the request has been accepted and absence condoned by the Executive Committee
    6. Even after giving the leave of absence notice if any Executive Committee Member is unable to attend the meetings continuously, the Managing Committee after failure of the member not attending 4 consecutive meetings may send the letter calling for the reasons. The EC has the right to accept / reject the explanation given by the member. In case, EC decides to reject the explanation given by the Member, his / her seat in the Executive Committee will fall vacant. The General Secretary shall intimate the member about the decision of the E.C.
    7. The Executive Committee may fill up the seat fallen vacant as per the clauses 12 (e) and (f) for the remaining term of the Executive Committee by co-opting any member from the same zone as that of the original member (as far as possible).
    8. Immediate Past President and Founder President shall be Ex-Officio Members of the Executive Committee with voting right.

      1. Representatives from the different zone in the Executive Committee will be as under:

        1. Eastern zone comprising of following States & Union territories: 3 Members Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Orissa, Sikkim, Tripura, Bihar, West Bengal and Andaman / Nicobar Islands / Jarkhand:
        2. Northern zone, comprising of following States & Union territories: 4 Members. Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Uttar Pradesh & Madhya Pradesh Uttaranchal, Chattisgarh.
        3. Western Zone, comprising of following States & Union territories: 7 Members. Gujarat, Rajasthan, Maharashtra, Goa, Daman & Diu
        4. Southern Zone, comprising of following States & Union territories: 7 Members. Andhra Pradesh, Karnataka, Tamil Nadu, Kerala, Laccadive, Minicoy and Pondicherry.

    9. The term of the Executive Committee shall be 2 years upon assuming office.
    10. k) Proceedings of Constituting the Executive Committee: Before 90 days of the expiry of the term of the Executive Committee a circular would be sent to all members who are on the Rolls of the Association, to intimate by a prescribed date, in writing, if they wish to serve on the executive Committee for the next term, if they are qualified as per clause 7(a) However, those members who have not paid membership dues will not be eligible to serve on the Committee.
    11. Election Officer: Executive Committee has to nominate a respectable, neutral person (outside the members of the association) as the Election Officer to conduct free and fair election.
    12. m) Immediately upon the expiry of this date, the offer of members to serve on the Committee, zone wise, would be tabulated. A note giving information on offer of members from each zone would be prepared for circulation to members eligible to attend AGM/SGM. The grade of their membership together with the number of vacancies on the Executive Committee would also be indicated.
    13. n) In the event of the offer of members to serve on the Committee exceeds the number of vacancies, the Executive Committee shall give 21 days notice to convene Special General Meeting for election. Election officer will conduct the election. Vacancies of Zones from where adequate offers have not been received shall be filled by new Executive Committee finding other suitable members willing to serve on the Committee, from respective zones or if suitable members are not available from the respective zones, the vacancies can be filled from other Zones or from members who opted for general categories.
    14. Members of the Executive Committee would elect office bearers amongst themselves.
    15. The Committee, with the office bearers, thus elected, shall remain in office for a period of two years, after which it would be reconstituted as per guidelines provided in these byelaws. Outgoing members of the Committee would be eligible to seek re-election. In case the General Body could not be convened for any reason, the office bearers shall continue to hold office till such time that the meeting is convened. However, they can hold office for an extended period of 3 months only before the expiry of which new Committee should take office and they will elect office bearers as per the provisions of these bye-laws.
    16. If a necessity arises during the Two year period, to fill any vacancy, members willing to serve on the Committee, and fulfilling the guidelines mentioned in these Bye-laws, would be nominated for the unexpired portion of the 2 year period by the Executive Committee.
    17. In case of Office bearers, members fulfilling the guidelines mentioned in these bye laws would be nominated by the Committee to hold the office for the unexpired portion of 2 year period.
      1. TERM OF THE OFFICE BEARERS:
    1. Office Bearer should not continue for more than Two consequetive term in the same post.

    1. FUNCTIONS OF THE EXECUTIVE COMMITTEE:
      1. The Executive Committee shall meet once in 2 months or often giving atleast 7 days advance notice to members to conduct and transact matters connected with the Association.
      2. To implement resolutions of the General Body Meeting.
      3. To decide venue of the Annual General Body Meeting.
      4. To appoint staff for specific requirements for International Fairs, Conferences, Workshops; to appoint Advisors, Consultants, Contractors and any Service Agencies/ Organisations, for any Association Projects.
      5. To employ a paid professional person designated as Chief Administrative Executive to supervise the administration of AIGSA.
      6. To open one or more bank account in the name of the Association in any Nationalised Bank/ s as determined by it from time to time and such Bank Account/ Accounts shall be operated jointly by the Treasurer or President along with the General Secretary or designated Vice President. The funds of the Association shall be invested in the modes specified under the provisions of Sec. 13(1) (d) read with Section 11 (5) of the Income-tax Act 1961 with the prior approval of the Executive Committee.
      7. To nominate and authorise any member to attend any meeting on behalf of the Association, to represent the Association to meet and discuss with any International Organisations, Govt. Institutions and State or Central Government Ministries and Departments, to participate in any national/ international events.
      8. To form Sub-committees for various industry disciplines to give proper representation to each branch of important activities of Natural Stone Industries.
      9. To form sub-committees on matters of Finance, Administration, Public Relation, Liaison, Publications and any other important aspects for smooth and efficient functioning of Association.
      10. To consider and approve Membership applications.
      11. To withdraw certain or all privileges of members and terminate membership of any member as per provision of Clause 7 (d).
      12. To help maintaining standards in quality and recommend prices for various types of Natural Stones, it's products etc., if and when such necessity arises.
      13. To settle and/or arbitrate any disputes among members / member firms when referred to, by both sides.
      14. To discuss, deliberate and pass necessary resolutions on all important matters concerning promotion of India’s Natural Stones i.e., Granite, Marble, Sandstones, Slates, Quartzite etc., and ratify when necessary actions to be taken in the interest of the industry.
      15. To ratify any or all actions taken in good faith in Association matters in extra ordinary circumstances or emergency situations.
      16. To withdrawn certain specific or all powers of any Office Bearer in case of misuse, abuse of delegated powers on in case commit any violation of By-laws or Norms or guidelines or directives of the Executive Committee and even remove the Office Bearer from the post by giving an opportunity for the concerned member before taking any action
  1. QUORUM:
    1. Quorum for the Executive Committee will be 10 elected members.
    2. Quorum for the General Body Meeting shall be 25 members. In the event, at a General Body Meeting, quorum is not complete, it shall be adjourned for 30 minutes and after expiry of this period, the General Body shall re-assemble at the same place, when members present shall constitute the Quorum.
  1. VOTING:
    1. Members whose name are entered in the Register of Association and who are not in arrears in payment of their dues are alone eligible to attend General Body meeting and vote on any resolution.
    2. In case there is an equality of voting either in General Body or in Executive Committee on a resolution, the President shall have a casting vote in addition to his vote. The privilege of casting vote is only available to the elected President and not to the person who is officiating as a President for that particular meeting.
  1. FUNCTIONS OF THE PRESIDENT:
    1. The President will be overall incharge of the Management of the Association and ensure adherence to the provisions of these Bye-laws by all concerned.
    2. He shall preside over the General Body Meetings and Executive Committee meetings. In his absence, one of the Vice-Presidents shall preside over the General Body and Executive Committee Meetings. In their absence, any member selected by the meeting will preside over the meeting.
    3. The President shall ensure that the meetings are conducted with dignity and decorum.
    4. The President shall have superintendence over all the functions of the Association and his decisions will be final, within the frame work of the Bye­laws.
    5. President shall have authority to take any interim actions j decisions to safeguard or for smooth functioning of the Association in case of an emergency, in consultation with atleast one of the Vice Presidents, which may be ratified by the Executive Committee in its next meeting.
  1. FUNCTIONS OF THE VICE PRESIDENTS:
    1. To officiate and carry out the functions of the President, in his absence.
    2. To carry out any specific function to help the President.
    3. To co-ordinate and interact with the members of respective zones.
  1. FUNCTIONS OF THE GENERAL SECRETARY:
    1. To look after all the admistrative works of the association such as convening Executive Committee meetings once in 2 months and general body meeting once a year in consultation with the President and circulate the notices, minutes etc., to all the members.
    2. To prepare agenda of all meetings in consultation with the President
    3. To record the minutes of the Executive Committee and General Body Meetings in appropriate minutes book maintained for the purpose which shall be signed by the Chairman.
    4. To find out ways and means to augment the resources of the Association. .
    5. To recommend appointment of staff and fix their pay commensurate with the work
    6. To keep inventory of the Association properties and arrange for their safe custody.
    7. To submit periodical returns to the registrar of Societies as required by the Karnataka Societies, Registration Act 1960
    8. To operate Bank account jointly as specified elsewhere.
  1. FUNCTIONS OF JOINT SECRETARIES:
    1. To look after the organisational work of the Association in consultation with the General Secretary and to assist him.
    2. To discharge duties to the General Secretary in his absence.
  1. FUNCTIONS OF THE TREASURER:
    1. To be in incharge of management of the funds of the Association, within the norms and modes specified by Executive Committee.
    2. To operate Bank account /s as specified elsewhere.
    3. To keep Executive Committee informed about the resource position.
    4. To draw balance sheet at the end of 31st March every year, to get the accounts audited and put up audited accounts to Executive Committee / General body for their approval.
    5. To submit copies of the accounts to the General Secretary after its approval by the Executive Committee / General Body for onward transmission to the Registrar of Societies.
    6. To reconcile the Bank accounts at the end of each month.
    7. To prepare the budget for the ensuing year and get it approved by the Executive Committee and General Body.
  1. JT. TREASURER:
    1. To discharge the duties of Treasurer in his absence or non-availability or when delegated except signing of the cheques.
    2. Will carry out functions of the Treasurer and assist him in all specified matters in general.
  1. LEGAL PROCEEDINGS:
All legal matters by or against the Association shall be instituted in the name of the Association through the Executive Committee.

  1. AUDITOR, TECHNICAL I LEGAL ADVISER & COORDINATOR:
The Executive Committee may engage the services of an auditor, technical/legal advisers whenever considered necessary. They shall be responsible to the Executive Committee.

  1. DISSOLUTION:
In the event of dissolution or winding up of the Association, the assets remaining as on the date of dissolution shall under no circumstances be distributed among the members of the Association but the same shall be transferred to another charitable Association or Institution whose objects are similar to those of this Association and which enjoys recognition u/ s 80G of the Income Tax Act, 1961.

  1. MISCELLANEOUS:
    1. All acts done in good faith by the Association or by the Executive Committee shall not be vitiated for commission of any error.
    2. Any act done by any of the office bearers, for and on behalf of the Association, in a bonafide manner, shall be protected by the Association.
    3. The benefits of the Association shall be open to all irrespective of cast, creed or religion.
    4. The funds and the income of the Association shall be solely utilised towards the achievement of the objects and no portion of it shall be utilised for payment to Trustees / Members by way of profit, interest, dividend etc.
    5. The membership fee is due 3 months prior to the commencement of the year i.e., by 31st December.
    6. Any person failing to pay the membership fee within 90 days when it becomes due shall cease to be a member and consequently will cease to hold the respective office for which he is elected.
    7. All communications and properties of the Association shall be accessible to members at all reasonable time. No property of the Association shall be taken out of the premises of the Association without the consent of the General Secretary.
    8. The minutes of any General Body or Executive Committee meeting shall be open for perusal by any member at all reasonable times with previous intimation to the General Secretary. Similarly the accounts of the Association shall be open for persual by any member at all reasonable times with the previous intimation and consent of the Executive Committee.
    9. All donations, Govt. or Institutional Grants, Financial Assistance etc., shall be enumerated in the Annual Report of the Executive Committee.
    10. The income of the Association will not be distributed among the members but will be utilised only for promoting the objectives of the Association.
    11. All the provisions of the Karnataka Societies Registration Act 1960 (amended from time to time) and the Karnataka Societies Registration Rules 1961 (amended from time to time) shall be supreme and shall be followed.
    12. Chapters of the Association: Executive Committee has the power to authorise to start Chapters / Sub chapters of the Association at various places / centres and to form the rules and regulations for the smooth functioning of the chapters.
 
 

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